Manage your inventory

Whether you own or manage one location or several thousand, ODEX’s integrated inventory management tools make it easier to list and promote your assets, record physical maintenance, track performance, and measure the return on your investment.

List and promote your sites internally and to potential advertisers quickly and easily.
Make Marketing-Sheets (physical and technical information) easily available to media buyers. include detailed location information along with specifications, images, maps, floor plans and geo-fenced demographics.
Set dynamic pricing, currency, format, frequency, availability and all psychographic information.
Access real-time site performance, ROi and KPi’s
Maintain real-time operational worksheets and physical facilities records.
Track the Capex, Opex and depreciation over time.

Take a look:

SITE

List your site's physical attributes and location potential

The Site Manager facilitates a consolidated overview of the Location, Asset and Inventory information with bespoke views depending on whether you are a buyer, agency, advertiser or owner. All information can be delivered via the web or desktop app.

Consolidated overview
Location, GPS and POI information
Asset and structural details
Inventory and pricing data
Image Gallery
Active Notes (Chat)
iDocs (Technical data attachments)
Package history
Add Site Wizard (5 steps)

LOCATION

Provide details on the site's physical location and spatial considerations

The Locations Manager accurately defines locations using Google/Bing Maps or plots them within Odex's proprietary building and floorplan manager. It also keeps track of all beacon information. With close integration to the Landlords and site owner's lease agreements it becomes possible to understand “location” profitability in a heartbeat.

GPS mapping (Google & Bing)
Floor plan potting including KML and DWG technical drawings
Direct links to Asset & Inventory
Multi Lease and JV management
Local Authority approvals and document archive
Direct agreement management (Landlord)
Auto renew and expiry notification
Operational management
Add / Edit Location wizard
Jobs management

ASSET

Manage the structure, and your Capital

Asset Manager provides access and a record detailing all the nitty-gritty, including physical attributes of the structure, the engineering, and its operational condition and or any improvements.

Track Capex, Opex and depreciation so you can measure Net Asset Value (NAV) at any time!
Individual management of the assets (movable or immovable, physical or non-physical)
Multiple assets per location
Track build status
Electrical consumption charges
Health and Safety checks
Opex expense capture
Capitalise Capex dynamically
Straight-line depreciation
Asset add/edit Wizard
Operational and Facilities management
Warehouse management
Jobs with Stock

INVENTORY

Maximise pricing opportunities while increasing customer engagement

The Inventory Manager allows you to capture and display pricing information, currency, format, display frequency, sales cycles, demographic, traffic and information specific to the panel.

Manage individual static inventory or digital slots
Batch editing allows for rapid editing of multiple inventories.
Direct Package creation
Operational & status management
Default & custom QuickSheets (marketing sheets)
Minispecs with direct street view allows an instant orientation.
Real-time availability
- Available
- Proposed
- Booked
- Option/Hold
- Unavailable
- FOC (Free of Charge)
- TBC (To be Confirmed)
- Voucher
- Compensation
- Added Value

Take a look:

SALES

Real-time availability and optimised sales cycles for best utilisation. Max your REVPAI.

The Sales Manager allows your sales executives to become rock stars! Search by date range, type, target, outcome, budget or leave it to our AI engine to return the optimal availabilities and match.

The SM employs three exceptionally powerful AI driven search and planning tools to pinpoint inventory targeting. These include Power Filter, The Sales Planner (charting), and the Geo/Mapping Search, all of which accurately target consumers based on where and who they are.

Power List View
Planner & Charting View
Geo/Map View
Direct Proposal creation
Intelligent selection
Gap optimization
Auto availability management
Direct to Proposal (or Brief)

PACKAGES

Promote multiple inventory listings at lightning speed while making lemons sweet

Package Manager allows you to batch multiple listings as a single sales line item and price. ODEX takes care of all the complex revenue tracking and distribution against each item for you.

It's a super powerful tool that gets beautifully marketed inventory in front of the right media buyers faster.
Consolidate inventories into Packages and reduce your Sales effort
Set-up marketing classifications and give meaning to your packages
Track revenues at individual inventory level with auto Financial distribution.
Integrated revision management
Live swap of items as conditions on the ground change.
Pricing evolution with annual auto duplication
History and job tracking

PROPOSALS

Dramatically increase your agency brief response times with dynamic proposals that are on-brief and optimally priced

This is the key module for creating and modifying new proposals, and responding to agency briefs and customer requests.

The Proposals Manager contains extensive tools for searching and filtering inventory. It employs dynamic pricing to ensure rates are optimally configured according to demand, season, event, or any other metric. Deliver high-graphic content and map rich outputs in any format, faster.

Status management
Proposal Wizard
Auto avails
Iteration manager
Pipeline manager
Optioning functions
Workflow management
Multi-Currency
PowerPoint, Word & PDF output
KML map overlay
Vendor / Media Owner select
Site Info-Check

EVENTS & ACTIVATIONS

Events are planned while Activations live at the sharp end

Events and Activations are generally short duration and require great flexibility. Optimising the advertising and space in a Mall or a Venue up to 350 times a year requires smarts. The Event manager has been specifically developed for Conference, Venue and Mall clients who sub-let space for brief fixed time periods- this enables product launches, events, short term promotions and activations.

Event scheduling with in and out dates
Recurrence and splits
Space allocation
Event classification & rebate
Auto Event Update
Integrated proposal creation
Event ERP & CRM Integration
Non- Physical space management

Boost Your Sales

Whether you own or manage one location or several thousand, ODEX’s integrated inventory management tools make it easier to list and promote your assets, record physical maintenance, track performance, and measure the return on your investment.

View real-time availability, proposals, options, holds, TBC’s, FOC’s vouchers and bookings across all inventory both Static & Digital.
Deliver on-brief proposals that accurately target the correct eyeballs using Power Bi Filters and Geo-fence functionality.
Dramatically increase response times to agency briefs with dynamic proposals featuring graphic and map rich content in any presentation format.
Group and classify inventory into a single line Packages and launch a promotion of multiple items in only a few minutes.
Set optimal rates based on demand, season, time, event or any other metric.
Convert proposals to agreements in seconds with attendant workflow control.

Reduce your admin overhead

What can a fully integrated inventory, sales and admin system really offer your business? how about an 80% reduction in your admin overhead. No more triple entries or human error. Billing and payment processes easily integrate with your existing ERP system to offer a fully automated process. So now you can bill faster, more accurately and get paid when due.

What’s more, you can do it all in multiple currencies and tax environments.

Use integrated CRM
Set up integration into Office and Outlook
Create your own proposal, agreement and billing templates, or use ours.
Convert proposals to agreements in seconds or create an agreement from scratch
Use workflows to validate any agreement and automatically update availabilities.
Easily manage multi-currency and multi-tax environments
Automatically generate financial and billing / payment information
Easily manage escalations, provisioning of accruals, agency AVR’s, commissions, and deposits
Easily manage lease expiries, renewals, modifications and suspensions
Set up payment schedules
Manage and control with fully customisable workflows

Take a look:

AGREEMENTS & CONTRACTS

Create and manage contracts, leases and agreements

Track contracts, licenses, leases, rentals, and other formal or informal agreements with the Agreements & Contracts Manager. Use the templates to set-up agreements, then simply link to the relevant location, asset or inventory.

You can convert a proposal into an agreement, or you can create the agreement from scratch. The system validates each agreement, updates inventory availability, then automatically generates all financial and billing/payment information.

The Agreements & Contracts Manager also handles multi-currency and multi-tax environments, along with escalations, AVR’s, commissions, and deposits.

Agreement Wizard
Debtors & Creditors Agreements
Iteration manager
Workflow management
Multi Currency
Word Doc & PDF output
Agreement modification
Delay Start & End
Temp suspension
Extension
Early termination
Renew / Duplicate
Switch / Replace
Debits & Credits
Costings & Commissions
Turnover and AVR
Document library & Jobs
Custom Payments & Licence Expiry (MENA Specific)
Agreement approvals
Proposal approvals
Debit & Credit validation
Finance sign-off
Queue management

CUSTOMER MANAGER

Universal contact manager with Outlook interface

The customer manager is a hybrid tool combining CRM and contact management features.

Import and export all customer master information in and out of Microsoft® Outlook, and Microsoft® Dynamics, thus enabling synchronisation of users Outlook and system records. Customers are classified into classes i.e. Agency, Supplier, Tenant etc.

Company management
Contact management
Brands & Managers
CRM
Billing
Customer Terms
Document library
Proposal & Agreement history
CRM Integration
Customer Access
Agency AVR Management

BILLING MANAGER

The finance manager automatically tracks all your billing and payments as agreements are validated. It then allows you to structure how to invoice or post to your EPR platform.

Creditors Payments
Comprehensive signoff with workflows.
Invoice Generation
Payment schedules
No Double capture
Seamless ERP integration
Turnover management
AVR Recon
Debit & Credit notes

Take a look:

JOBS

Schedule and assign jobs in the blink of an eye.

The Jobs Manager is tightly integrated with the Ops Manager however stands alone in that it allows you to schedule any type of joy you can think of. We distilled 20 years’ worth of experience into a powerful and functional facilities management tool.

Save time with reusable templates
WhatsApp type messaging between users
Supplier integration via the Blockchain
Auto costing
Intelligent reminders and notifications
Speed updates
Cascading tasks
Real-time reporting

OPERATIONS

Align your Ops with cutting edge AI driven ISO operational standards

The Ops Manager is an infield and office management tool that incorporates the very best of field force management with AI driven data analysis to ensure your asset investments remain at peak performance.

KPI recordal
Health & Safety recordal
RCD – Residual Circuit Breaker testing
Periodic electrical testing – Compliance Form
Torque Tests (Nut check)
Structural inspection
Design verification
Engineering signoff
Installation dates & Forecast installation dates
Identify installations & removals
Historical data – Active Notes
Recurring jobs
Handover forms
QC forms
Ad Hoc jobs

CO-ORDINATE CONTRACTORS

Anyone who’s worked in the OOh business understands the logistical challenges that come with managing multiple contractors and suppliers across hundreds of different sites. It’s a territory thwart with difficulties. But not with Odex.

The system’s flexible Jobs and Ops Managers allows your users to create job tasks that can be easily tracked and managed in real-time.

Create tasks (recurring or once-off) against all operational functions
Automatically forwards tasks to the assignee’s smartphone (OdexApp). Tasks can also be collected via the web or email.
Once completed, assignees post Proof-of-Posting images, and notes via the OdexApp.
All jobs / tasks can be tracked and managed in real-time.
You can also keep tabs on time taken, job costings and stock management.
Jobs templates are fully customisable and reusable

DELIVER REAL-TIME REPORTS

Deliver powerful, real-time reports to customers and insightful BI to stakeholders.

Reporting is a powerful facilitator in the sales process. it is also a vitally important for the proper management of assets and inventory. Which is why ODEx offers 42 Primary Reports covering everything from availability and sales metrics, to gross profit and posting status.

With ODEx you can generate accurate reports across all your functional departments, and with 2500 filters and selectors deliver meaningful data in real-time to customers and internally within the business.

Reports are built dynamically into Excel, and results can be grouped and tabbed by function.

Any of the primary reports offered can be customised by the user to populate with additional data. Alternatively, our support teams can tailor any report per request for delivery to customers within the hour.

CONFIGURE FOR YOUR BUSINESS

At the heart of ODEx is the Administration Manager. The Administration manger gives System Administrators and the IT department, system-wide control of all settings, options and preferences. it’s a powerful arsenal of tools you can use to manage roles, permissions and access to data . Our mantra is ‘configure’ not ‘customise’, and this will save you money.

Take a look:

ADMIN MANAGER

Configure don’t customise. Twenty years in the business has allowed us to assemble a formidable arsenal of tools that allow you to intuitively customise the Odex platform. If it’s not already included, it’s on us.

Provides granular control
Configure vs Customise
Intuitive dashboards and controls
Manage Users & Permissions
Role-based security x 2750 functions
Own Product & Group creation
Batch update settings
Flexible Field management
Mapping and KML (POI)
Building Plan management
Data exporting namely Excel and API
Validation & Approval workflow settings
Server settings
Exchange rate management
Proposal, Agreement and Option settings
Classification settings

GROUPS MANAGER

Groups allow mortals to understand it

Group Manager allows administration, operational, marketing or sales departments to group and configure inventory to best suit their own requirements. Sales and Marketing inventory groupings are often very different from what is required by Operations.

Manage Networks & Rotations
Manage Metro, Bus & Taxi Routes
Build reusable Workspaces
Create Deals and special offers
Create sets of sets in Collections
All while keeping track of individual panel profitability…